How do you organize a conference?

How do you organize a conference?

How to organise a conference in 10 steps (with templates)

  1. Formulate your event strategy.
  2. Embrace conference technology.
  3. Delegate, dammit.
  4. Think through your budget and pricing model.
  5. (Carefully) choose your venue.
  6. Build a website that does your conference justice.
  7. Invite your speakers and authors.
  8. Get your reviewers onboard.

How do you wish for a conference?

“Congratulations for an excellent Conference with an amazing program, great speakers and fantastic food. You did a great job.” “I wish to congratulate you on the beautiful success of the Conference. It was a splendid event, both in terms of intellectual quality and social gratification.

How do you start a conference?

5 Best Ways To Open A Conference

  1. Grab attention with a captivating story.
  2. Start with an original, inspiring video.
  3. Don’t open those slides yet. It can be very tempting to kick off your conference with good, reliable PowerPoint.
  4. When in-doubt, use an icebreaker.
  5. Consider the specifics of your audience.

How do you organize a conference checklist?

The Conference Planning Checklist

  1. Step 1 – Settle on a theme.
  2. Step 2 – Design the delegate journey.
  3. Step 3 – Identify your team and set roles.
  4. Step 4 – Settle on a date, venue and budget.
  5. Step 5 – Book the right venue.
  6. Step 6 – Select the right conference technology.
  7. Step 7 – Arrange people and services.
  8. Step 8 – Book speakers.

How do you run a successful conference?

How to Run an Effective Conference: The 7 Steps You Need to…

  1. Work out the key details in advance.
  2. Determine what your value proposition is.
  3. Choose the perfect venue.
  4. Decide the best time to hold your event.
  5. Set your budget.
  6. Choose your speakers carefully.
  7. Find attendees on Facebook.

How long does it take to organize a conference?

Getting started: 8-12 months out. Conference planning takes time — the bigger the event, the more time you’ll need. Ideally, you should begin at least 8-12 months prior to your big event, giving you time to lay the foundation for success.

How do you greet conference participants?

Greet the attendees and open the meeting Whatever language you’re speaking, meetings always start with a greeting! English is no different. In English, use the more formal “Good morning” or “Good afternoon” rather than “hello” and remember to thank all the attendees for coming.

How do you welcome participants in a conference?


  1. Well, since everyone is here, we should get started.
  2. Hello, everyone. Thank you for coming today.
  3. I think we’ll begin now. First I’d like to welcome you all.
  4. Thank you all for coming at such short notice.
  5. I really appreciate you all for attending today.
  6. We have a lot to cover today, so we really should begin.

How do you plan a successful conference?

How to plan a successful conference: 10 tips on conference…

  1. Plan in advance. Depending on the size of your conference, planning should be made as early as possible.
  2. Set a time scale.
  3. Plan the ideal size of your conference.
  4. Set a budget.
  5. Choose your speakers.
  6. Choose the location.
  7. Talk to the venue.
  8. Choose your suppliers.

What is conference call etiquette?

Always Announce Yourself When Joining (the Call and the Conversation) The more participants on a call, the more important it is to announce yourself when you join. This is common phone conference etiquette. Without the advantage of face-to-face communication, it can be impossible to keep track of who is on the line.

How do you organize seminars and conferences?

The topic is the most important part of the conference so you must decide the theme or topic of the conference. After deciding the venue now the time comes to decide the venue of the conference. It must a meeting place where a number of people can seat, and participate in the discussions and listen to the speakers.

How do you plan and organize an event?

How to Plan an Event: 10 Step Event Planning Guide

  1. Define goals and objectives.
  2. Establish a budget.
  3. Build your team.
  4. Pick your venue and date.
  5. Develop event branding.
  6. Plan your program.
  7. Confirm sponsors, exhibitors, and speakers.
  8. Identify and select tech tools.

What makes for a good conference?

Comfortable rooms, high quality equipment, ease of access, transport to and from (i.e. hotels and venue) are the first things that come to mind when we think of a successful conference venue.

How much does it cost to throw a conference?

Expect to pay between $50,000 and $100,000. To cut costs, however, look for a keynote speaker who is just starting out and wants to boost their exposure.

How do you plan and organize your own conference?

How would you welcome participants in a zoom meeting?

9 Ways to Welcome Attendees to Your Online Event

  1. Lay down the welcome mat before the event.
  2. Reach out personally to attendees (especially those you already know) ahead of time.
  3. Pose a question.
  4. Establish safety.
  5. Start with logistics, not purpose.
  6. Share the purpose and intention of the event.
  7. Do a group activity.

How do you welcome in Zoom meeting?

As people arrive

  1. Welcome people! As each person joins, greet them so they know they’re on the call, and welcome them into the conversation.
  2. Introduce people and do an audio check.
  3. Allow time for general chit chat on your agenda.

What is a successful conference?

Successful conferences encourage and support the publication of successful presentations, the creation of networks, evaluations of presenters and other tangible outcomes. Presenters can also share their slides or presentation notes and resources online, sometimes even before the event, e.g. IATEFL Online.